7. Executive Office

  The Executive Office strives to carry out the vision of the Board of Trustees and provides administrative oversight for all aspects of BYU-Idaho. 

7.1 Campus Leadership

The University president (see 1.2.3 University President) selects various vice presidents, officers, and assistants who oversee the work of the campus. Those who have assignments in the Executive Office serve at the discretion of the University president.

7.1.1 Vice Presidents

The vice presidents must be approved by the Board of Trustees. The vice presidents are members of the President's Executive Group; sit on the President's Council and the University Council; and participate in the President's Q & A Sessions and Campus Leadership Forums.

The academic vice president oversees all aspects of teaching and learning at the University. With the assistance of the associate academic vice presidents and college deans, the academic vice president directs the development and assessment of curriculum and instruction, degrees and majors, online courses and degree offerings, student advising, academic department leadership, and the ongoing accreditation of the University. The academic vice president presides over the Academic Leadership Council, Deans' Council, and Academic Council.

The academic vice president has full administrative leave; however, being a member of the faculty, he or she may elect to teach a class, schedule permitting.

The university resources vice president oversees all physical facilities, institutional finances, and personnel management at the University. This includes maintenance of buildings and grounds, hiring and training of employees, accounting and budgets, and support operations such as the University Store and Food Services.

The student services and activities vice president oversees the operations and programs that contribute to the success and well-being of students. These services include admissions, new student orientation, financial aid, student housing, records and registration, student activities, medical and counseling services, and the Student Honor Office.

The advancement vice president oversees all institutional communication with internal and external audiences. This includes public and media relations; marketing and strategy; production and distribution of print, video, and online communication materials; campus radio stations; and donor and alumni relations. 

7.1.2 Chief Technology Officer

The chief technology officer oversees the infrastructure and maintenance of all technology systems. The chief technology officer sits on the President's Council and the University Council.

7.1.3 Assistant to the President for Planning and Strategy

The assistant to the president for planning and strategy participates in the President's Executive Group, President's Council, and the University Council.

7.2 Meetings and Schedule

The University president enlists the aid of the vice presidents and the Executive Office assistants in scheduling the various executive-level councils, University-wide meetings, and trainings.

7.2.1 President's Executive Group

The President's Executive Group meets weekly to discuss strategic issues. Minutes are kept and distributed to group members:

·   University president

·   Vice presidents

·   Assistant to the president for planning and strategy

7.2.2 President's Council

The President's Council meets weekly for decision-making purposes. Minutes are distributed to council members:

·   University president

·   Vice presidents

·   Chief technology officer

·   Assistant to the president for planning and strategy

·   Associate academic vice presidents

·   Managing directors of campus areas

·   Student body president

7.2.3 University Council

Once a month, the University Council meets. The University president provides instruction and seeks counsel on varied topics. Minutes are distributed to council members:

·   University president

·   Vice presidents

·   Chief technology officer

·   Assistant to the president for planning and strategy

·   Associate academic vice presidents

·   Managing directors of campus areas

·   College deans

·   University librarian

·   Faculty Association officer

7.2.4 Budget Strategy Committee

The Budget Strategy Committee meets with the college deans each spring to review progress and to consider upcoming academic needs. The Budget Strategy Committee typically includes:

·   University president

·   Vice presidents

·   Human Resources director

·   Budget officer

·   Associate academic vice president for support services

The Budget Strategy Committee compiles and prioritizes the University-wide proposed budget for presentation to the Commissioner of Church Education during his annual onsite budget review.

The Commissioner of Church Education presents the requested budget to the Board of Trustees. Final approval of the budget is made by the Church's Budget Committee and the Council on the Disposition of Tithes. The academic vice president communicates the outcome of these meetings to the college deans.

7.2.5 Campus Leadership Forums

Once each semester, employees who serve in leadership positions around campus meet with the University president and vice presidents in a Campus Leadership Forum. The purpose of the meeting is to provide campus leaders with information and to solicit their input to facilitate decision-making processes.

7.2.6 All-Employee Meetings

Approximately once a semester, campus employees gather for a meeting with the University president. The meeting can take a number of forms. Reading assignments are occasionally given in advance and discussions are often conducted.

7.2.7 All-Employee Banquet

Each fall, a banquet is scheduled to welcome the University family to the new academic year. As part of the evening's celebration, the University recognizes several faculty members as Distinguished Faculty. This award honors those who have shown a consistent effort to improve their learning and teaching, who are innovators in the classroom, and who demonstrate exemplary campus citizenship. Nominations are made by other faculty members, and the Best Practices Committee makes a preliminary selection. The President's Executive Group approves the final recipients. Selected campus administrators and employees are also honored with the Exemplary Employee Award.

Distinguished Faculty Nomination Form

7.2.8 President's Q & A Sessions

Once a month, the University president and vice presidents hold a question and answer session with the entire campus community. These are scheduled so that times rotate throughout the semester. Participants may submit questions in advance or ask their questions in person.

7.3 Human Relations

The Executive Office interviews candidates for full-time faculty positions and receives appeals on issues that could not be resolved at a more immediate level.

7.3.1 Hiring Full-time Faculty Members

The University president interviews candidates for full-time faculty positions. Following the campus visits of the candidates, the University president meets with the other academic leaders who interviewed the candidates to determine which candidate to recommend to the Board of Trustees. The decision meeting is a critical council that prayerfully seeks the will of the Lord. For full-time faculty positions, the University president leads the decision meeting. 

7.3.2 Continuing Faculty Status Process

The academic vice president and the University president review CFS binders and consider the information they contain in making final CFS determinations. Over a three-year period, department chairs compile a CFS binder on each new faculty member (see 2.1.3 Continuing Faculty Status and 4.5.1 Continuing Faculty Status Process). It includes data collected from classroom observations, materials generated by the new faculty member, comments from the mentor, summary statements from the department chair regarding course evaluations and campus citizenship, and a yearly status letter written by the department chair and college dean noting progress and any concerns. 

7.3.3 Faculty Grievances

When a faculty member files an appeal of a grievance decision rendered by the associate academic vice president for instruction, the appeal is presented to the President's Executive Group by the academic vice president (see 2.5.10 Faculty Grievances). The President's Executive Group makes the final decision.

7.3.4 Student Grievances

When a student sends a complaint about a faculty member to the University president, it is forwarded to the associate academic vice president for instruction, who will determine where the student should be sent (see 3.5.5 Student Grievances in Campus Courses and 3.5.6 Student Grievances in Online Courses). The University president is apprised of the outcome.