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ALTERNATE TEXT ACCOMMODATIONS

 

Alternate text accommodations are provided as an access accommodation for students with a documented print disability.  Alternate Text Accommodations will be provided in the most timely manner possible.

 

Assistive Technology Coordinator (ATC) Responsibilities

  • Provide E-Text as the primary method of alternate format.
  • Textbooks will first be ordered in PDF or Word format from the publisher.  Most publishers provide these within a few days, however some titles can take 2 - 6 weeks. 
  • Other Online resources will be checked for text availablility from www.RFBD.org, www.BookShare.org or www.gutenberg.org. 
  • If the publisher cannot provide a textbook in a timely manner we offer to cut the binding off and scan the  material.  The material will be scanned and saved as a PDF file as quickly as possible (minimum 2 business days).
  • Textbooks will be rebound and returned to the student as soon as possible in a format that can be re-sold to the BYUI Bookstore.
  • Conversion begins once a student with a certified disability provides a book to cut and scan, and a publisher e-Text is not available.  The conversion schedule is based on a first come first served basis, however disgression may be used by the AT Coordination as the the scaning order.
  • All conversion files will be put on CD and an email to your campus account will notify you when it can be picked up.  
  • Enlargements can be created with at least 24-hours notice, although immediate requests can, at times, be accommodated.
  • Requests for Braille materials are to be turned in as far in advance as possible.  A lead of at least 3 business days is requested, depending on the size of the document.  Discuss the specifics with the ATC as soon as possible regarding conversion time frame.
  • ATC is responsible, at the request of the student, to provide orientation and training to assistive technology to access the alternate text.
  • ATC is responsible for recruiting, hiring, and training appropriate staff to produce alternate text.
  • Resolve alternate text issues as they arise.

 

Student Responsibilities

  • Have a certified disability and have registered with the SSD Office (Red Taylor)
  • Meet with the Assistive Technology Coordinator (ATC) as soon as possible to fill out the necessary paperwork and review specifics.
  • Provide a copy of the required course material to be converted to the ATC as soon as possible.
  • Provide a clean copy of the required reading material as needed for accurate alternate text accommodations.  Reading material should not have highlighting, underlining, or written notes on the needed pages.
  • A copy of the syllabus/reading schedule is required for each textbook before any conversion can begin.
  • Converting to an alternate format takes time to arrange and complete.  Although ATC works to minimize delays, it will take time for conversion to be completed and is based on the reading schedule/syllabus.
  • For in-class handouts, take the material to the ATPC to be converted as soon as possible.  Converted files will be emailed to the student’s BYUI account.
  • Bring any questions, concerns, or changes to the attention of the ATPC as soon as possible.

 

Important Note

 

All alternate text is for only SSD students who are receiving alternate text accommodations and is, thereby, protected and copyrighted by the publisher and should only be used accordingly.  Sharing of any alternate text material with others is grounds for loss of the accommodation.

 

Doug Ricks

Assistive Technology Coordinator

McKay Library Rm 261

Ph (208) 496-1198 

Fax (208) 496-5198

ricksd@byui.edu

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