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ACADEMIC
POLICIES Registrar's
Office
The
Registrar's Office processes all student records after the Admissions Office has
accepted the student. Registration, graduation, and the handling and dispersing
of all forms that affect student records are processed by the Registrar's
Office. Transcripts are posted here and mailed out upon written request from the
student. POLICIES
Transcript
Requests
Transcripts
of an academic record cannot be requested over the telephone or by e-mail.
Transcripts may be requested by going to the Registrar's Office and present
photo ID. If requesting a transcript by mail or fax, the following information
must be included: Full name and all names used while attending Brigham Young
University-Idaho, U.S. Social Security Number (the Brigham Young
University-Idaho ID number), date of birth, dates of attendance, current mailing
address, and the address where the transcript is to be mailed. The request must
include the student’s signature. The Registrar's Office fax number is (208)
496-1035. A request may also be made via the Registration System at http://my.byui.edu/. Full-Time
Student Status Students must be registered for 12 credit hours to be
considered full-time. Full-time status is required for international students
and for full Pell Grant award, Stafford Student Loan, SLS, PLUS, and private
scholarship recipients, as well as those desiring on-campus employment, health
insurance coverage, Social Security benefits, or full Veterans' benefits. This
status is also required in order to run for student government offices and
fulfill major appointive offices in student government. The full-time
equivalency for Block registration is 6 credit hours. Attendance and Absence from Class Students are responsible for class attendance. No absences,
whether approved by the University for participation in University-sponsored
activities or necessitated by sickness or other personal emergencies, are
"excused" in the sense that the student is relieved from class work assigned
during the absence. To ensure continuity, students must make up missed work. In
most cases, repeated absences will result in a lower grade or failure. Adding and Dropping Classes
After classes begin, changes in registration can be made
using a touch-tone phone or the Internet registration system. If a student
wishes to add a class that is full, he or she needs to contact the course
instructor and the instructor will add the student if there is space in the
class. The student is
responsible for dropping his or her own classes. A fee of $5 per drop is assessed at specified deadlines
each semester. Exceptions to the change are only approved
when extenuating circumstances prevented timely drop. Instructor-Initiated Drop Policy Students in Audition Courses. In courses requiring an audition, the instructor will
initiate a drop for those students not selected. These administrative drops will
be processed without penalty and must be filed by the instructor with the
Registrar's Office no later than the tenth class day of the semester. Students who do not attend the first two class
periods. Students in high-demand courses, i.e., English, religion,
etc., who do not attend the first two classes (or first evening class) may be
dropped by the instructor and replaced with another student. In some instances,
such action may jeopardize financial aid or health insurance eligibility. In
such cases, Brigham Young University-Idaho assumes no responsibility. Students who have attended at least one class period are
not subject to this policy. Students who have registered but have no intention
of successfully completing a course should officially drop the course rather
than risking an "F" or “UW” by assuming the
instructor will process an administrative drop. Ultimately, it is the student's responsibility to drop his
or her own class using the touch-tone phone or Internet registration
system. Student may contact the Registrar’s Office for
assistance. Withdrawal from School Beginning the first day of classes, any student who drops
all classes to a zero credit level will be considered withdrawn from the
University.
Dropping all classes with only audit classes remaining will also be
considered withdrawn.
Students with medical reasons for withdrawal must present
physician documentation. This statement must include an anticipated date of
return to be eligible for deferral to future semesters within a one-year
period. If a student does not meet the above non-academic criteria
and desires to return the next semester, he or she must submit an “Enrollment
Deferment.” Otherwise, his or her enrollment status will discontinue and he or
she is required to reapply. To defer enrollment without reapplying, the
following conditions must be met. Students must:
NOTE:
This deferment is for one semester only. Students must re-enroll at the
university in their assigned track semester immediately following their
absences. Students who plan to interrupt their studies for more than one
semester should contact the Admissions Office for appropriate reapplication
materials. Students leaving to serve LDS missions should ask the Admissions
Office for an “LDS Missionary Admission Deferment Application.” Students who withdraw from Brigham Young University-Idaho
after the last day to withdraw from school without receiving grades earned will
have those grades recorded on their academic record. Exceptions to University Policy Students wishing to appeal any Brigham Young
University-Idaho academic policy must submit a petition to the Exceptions to
University Policy Committee through the Registrar's Office. These situations may
include dropping classes or withdrawing from school after published deadlines.
Only Brigham Young University-Idaho policies can be appealed; federal guidelines
and/or requirements cannot be appealed through this committee. Probation, Suspension, Re-admission, and
Dismissal Students’ academic standing at Brigham Young
University-Idaho is determined by two measures of their work. One is their GPA
(grade point average) and the other is the satisfactory progress toward
graduation they make in completing those courses for which they have
registered.
Grades are considered to be either "progress" grades or "non-progress"
grades. "Progress" grades range from a D- to an A; "non-progress" grades are F,
W, and UW.
Please note that some progress grades do not meet graduation
requirements. Satisfactory Academic Standing Students are making satisfactory academic progress when
their cumulative GPA is 2.0 or above and when more than 75 percent of their
final grades in their most recent semester are "progress" grades. The 75 percent
policy is tracked only for full-time (12 or more credits) students; it is not
tracked for Second Block students or non-track Semester students. Academic Probation Students will be placed on academic probation when their
cumulative GPA (including transfer courses) is between 1.00 and 1.99 or when
their progress is below 75 percent in their most recent semester. If,
while on probation, students complete the next semester/term with a 2.0 or
better (calculated on 12 earned semester credits/6 block or Summer Term
credits), but do not raise their cumulative GPAs to a 2.0 or better, they will
continue on probation rather than being placed on suspension. Students will be
removed from probation only when their cumulative GPA reaches 2.0 or higher.
When students are placed on probation, they should contact
their faculty advisor immediately. It is also recommended that they take
advantage of the resources in the Study Skills Lab, Reading Lab, If students are receiving university or federal financial
aid, they should check with the Financial Aid Office to see if they are still
eligible. Students on probation are ineligible for
campus employment, unless approved by the Student Employment Office. Academic Suspension One or more of three situations will cause students to be
placed on academic suspension:
Suspended students are denied continued enrollment at
Brigham Young University-Idaho. Therefore, if students are suspended and desire
to return to Brigham Young University-Idaho, they must meet the provisions for
re-admission as explained below. Students may petition suspension decisions to
the Academic Standards Committee. If they have pre-registered and/or paid any tuition for a
subsequent semester/term, they must withdraw from school and arrange for a
tuition refund. Re-admission After being placed on academic suspension, two conditions
for readmission must be met:
Academic Dismissal Students who have been academically suspended from
BYU-Idaho for a second time are usually placed on academic dismissal. A
student’s academic history will be carefully reviewed by the Academic Standards
Committee, and school officials may determine that a student has exhausted any
opportunities to study and progress academically at BYU-Idaho. If wishing to
continue a formal education, the student will need to seek other options. Credits Earned Credits may be earned and recorded at BYU-Idaho in
accordance with the following provisions:
Credit Hour Limit for Degrees The maximum number of credits students may earn at
BYU-Idaho is 80 credit hours for an associate degree and 140 credit hours for a
bachelor degree.
Students wishing to continue at BYU-Idaho must justify exceeding the
80-credit or 140-credit limit through a petition submitted to the Academic
Standards Committee. Students exceeding the credit limit are
restricted from registration until approval is granted. Students must
present a graduation plan to the Academic Standards Committee for the
petition.
Credits for language tests, transfer credits, AP and CLEP credits will
normally not be calculated into the credit evaluation unless the credit is
utilized to graduation requirements. Exceptions are automatically made for
students majoring in Nursing, Interior Design, and Paramedicine programs
(Associate levels). Special Examinations Permission to earn credit by special examination must be
obtained from the Department Chair involved. Application for credit by special
examination may be made through the Registrar's Office. Advanced Placement Policy Students who complete an Advanced Placement course in high
school and receive a grade of 3, 4, or 5 on the corresponding College Advanced
Placement Examination may be granted up to 6 semester credits in that subject
(see below).
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