|
|||
| Financial Policies | |||
|
|||
|
This section describes the CONTRACTUAL FINANCIAL AGREEMENT
between Brigham Young University-Idaho and each student who attends any regular
school session and/or enrolls in any credit class. Brigham Young University-Idaho is affiliated with The Church
of Jesus Christ of Latter-day Saints.
Approximately seventy percent of the University’s
operational costs is paid from the tithes of Church members. Because of this, students who are Church
members or their families have already made a monetary contribution to the
operations of the University. To help
equalize this cost, non-members of the Church are assessed higher tuition,
which still does not completely cover the total educational costs of the
student. All audited, Internet, and Continuing Education credit
classes are charged the same tuition as regular credit classes taken at the
University. Access to personal information on the
BYU-Idaho home page requires the student ID number and a PIN number. The student’s birth month and year (4
digits) are set up as the PIN when the student applies for admission. The student is encouraged to change this to
another number on the Registration System for additional privacy. Payroll information requires a network user
name and password, which is set up
automatically for new students. The
name can be found on the network directory after school begins. The student’s PIN serves as the password
until changed by the student at the Help Desk in the Library. See www.byui.edu/students. PERSONAL STUDENT ACCOUNTS Each student has a personal account at the University where
all charges and payments are recorded.
The different types of charges and payments are identified separately on
each student’s account: e.g., Tuition and Fees for each term, Books and
Supplies, Campus Housing, Student Insurance, and Deposits. Also, different types of financial aid are
identified: e.g., BYU-Idaho Scholarships and Grants, Off-Campus Scholarships,
Pell Grants, and Stafford Loans. To
view this information log on to the BYU-Idaho home page,
http://www.byui.edu/accountingoffice. Personal Deposit Accounts For the convenience of each student, money may be deposited
to the student’s personal account at the University. These funds may be used by the student to pay for future debts
incurred or may be withdrawn for personal use.
Up to $400 cash can withdrawn or a check written for any amount between
8:15 a.m. and 4:30 p.m., Monday through Friday at the Cashiers Office. Students may also open a checking or savings account in one
of the local banks in Rexburg or at the Beehive Federal Credit Union. All of these financial institutions are
pleased to have student customers and are within walking distance of the
campus. Money can be transferred
electronically into a student’s account.
Also, students can have 24 hour access to their money by using the
Beehive Federal Credit Union’s Automated Teller Machines (ATM) located on
campus or at other ATM’s in Rexburg. Payroll Accounts Students who work for BYU-Idaho may have their pay deposited
directly into their checking or savings account at their bank or credit
union. This is done by submitting a
request form along with a voided check or savings deposit slip to the Payroll
Section in the Accounting Office. If
this option is not chosen, the student’s pay will be deposited into his or her
personal payroll account at the University.
It will be available at the Cashiers Office on or after each payday(8th
and 23rd of each month) between 8:15 am to 4:30 pm, Monday through
Friday, in the form of cash and/or check. Payroll Notifications are available on the home page,
http://www.byui.edu/accountingoffice.To view notifications students must use
their Network User Name, Network Password, and Social Security Number. User names and passwords are assigned to
students when they begin attendance at the University. REGISTRATION AND TUITION Registration Deposit The Registration Deposit of $60 must be received before a
student will be allowed to register.
This deposit is required of all students including those who will
receive a scholarship or financial aid.
This can be paid in person, by mail, or with a bank card over the phone
and on the BYU-Idaho home page (http://www.byui.edu/accountingoffice) either
before or when the student registers. This deposit will be kept on the
student’s account to allow registration for subsequent semesters or terms. When a student is no longer a continuing
student, this deposit will be applied to outstanding debts and the balance
returned to the student. Tuition
Tuition is based upon the number of registered
credits (including audited classes), even if classes may not start until later in the semester or
term. Students taking at least 12
credits a semester, or 6 credits a summer term, will be charged full-time
tuition; otherwise, tuition is assessed for each credit for which the student
has registered. The amount of tuition is computed each time
the student registers or makes changes until the registration deadline (one
week after classes begin). If students have not reached
full-time status by the Registration Deadline, they will be charged for
additional classes which may be added later until they reach full time status. Class Fees
Certain classes may have an extra fee due to the unique
expenses associated with that class.
Generally, these fees are for supplies which are considered to be
purchased and used during the first week of each term. Some fees are for student travel or other
purposes such as private lessons or guest lecturers. There is no refund of class fees after the Registration Deadline
unless the teacher certifies to the Accounting Office that funds have not been
committed and/or expended. Reference each class in this catalog for
details of each class fee. Charge per Class Dropped There is no charge for dropping a class up to one week after
the class begins. After this date,
there will be a $5 charge for each class dropped. The deadlines for full semester classes, summer term classes, and
second block classes are listed in the calendar. Class Schedule and Fees Form A Class Schedule and Fees form will show the following for
the semester or term: (1) the schedule of classes for which the student is
registered, including times, instructors, and locations, (2) total of tuition
and class fees assessed, (3) any tuition payments, (4) any awarded
scholarships, grants, and other financial aid to be applied on the first day of
classes, (5) the amount which will be owing after payments and aid are applied,
and (6) the Payment Deadline and other information. This form is available on the BYU-Idaho home page
(http://www.byui.edu/accountingoffice) and can be requested from the
Registrar’s Office either in person, by phone (208-496-1004), or over the phone
registration system (208-496-1006). The
Class Schedule and Fees Form may change after each registration change. Therefore, be certain to obtain the most
recent form. TUITION PAYMENT DEADLINES Payment for the full amount of Tuition for ALL registered
classes is due on the following dates, including
classes which have not started. Failure
to pay the full amount will result in a Late Payment Charge of 5% on the unpaid
balance. As long as a student is taking
any class which begins during the first half of the semester, the student is
considered to be a full semester student. Sep
11 Fall Semester Jan
14 Winter Semester May
11 Summer Semester If additional charges result from classes being added later,
these charges will be due the day the additional registration takes place, NOT
when the classes begin. There will be
NO REFUND for these classes if they are later dropped, unless the student
withdraws from school. The following Tuition Payment Deadlines are for those
students who do not start school until the middle of the semester. This includes “only Second Block Students”. Nov 1 Fall Block Mar 9 Winter Block Jul 6 Summer
Block There is NO OFFICIAL BILLING FOR TUITION AND FEES
mailed to students by BYU-Idaho.
However, this information may be obtained at anytime on the BYU-Idaho
home page http://www.byui.edu,/accountingoffice or by obtaining a Schedule and
Fees form (see above). BEING UNAWARE
OF THE AMOUNTS OWING OR THE DEADLINE DATES DOES NOT EXCUSE THE STUDENT FROM
MEETING THE TUITION PAYMENT DEADLINES.
Payments can be made by mail, in person at the Cashiers Office, and by
bank card on the phone (208-496-1080) or on the home page at
http://www.byui.edu/accountingoffice. OTHER CHARGES Books and Supplies Books and school supplies purchased at the BYU-Idaho
Bookstore may be charged to the student’s personal account at the
University. These charges become due
the following month; however, available financial aid will be used when
available to pay for these charges.
These purchases may also be made with cash, check, or bank card. Student Health Center Charges All students and spouses have access to the Student Health
Center in Room 120 Clarke Building for a $5 charge per visit. In addition, spouses are charged an $8
access fee per semester upon their first visit. Other dependents of students do not have access. The cost of Health Center visits and
services may be charged to the student’s personal account at the University. It is then the responsibility of the student
to pay for these charges by the end of the following month. If the student has coverage with a private
insurance company, the student is responsible to submit any claims to that
insurance company. The Health Center
does not bill the student’s private insurance company. Student Insurance All students admitted to BYU-Idaho as traditional
matriculating students must have Accident and Medical Insurance Coverage in
Rexburg. Therefore students will be automatically
charged for Student Insurance unless they have submitted a waiver form showing they have other
insurance. A brief summary regarding
medical insurance can be found at the end of this section. For a more detailed explanation, see the Student Health Plan booklet, or on
BYU-Idaho home page http://www.byui.edu/accountingoffice. Student Campus Housing Payments are due according to the housing contract signed by
the students. Contractual arrangements
are made in the Housing Office. For on-
and off-campus housing information, contact the Housing Office, 190 Kimball
(208-496-1045) or visit http://byui.edu/Housing. Long Distance Phone Credit Cards Only students living in campus housing may acquire a
BYU-Idaho phone card. Student can
request a card at the Accounting Office.
Long distance calls will be charged to the student’s personal account at
the University and are due the following month. Meal Contracts Students may purchase various meal contracts from the
BYU-Idaho Food Services. These contracts
may be charged to the student’s personal account at the University. Payments are due according to the contract
signed by the student. For additional
information or to set up a contract, contact Food Services in Manwaring Student
Center 248 or call
208-496-2251. Activity Pass and Privileges An Activity Pass is issued to all students with half-time
status or more. This pass entitles them to (1) attend music and drama
performances for $1 each performance, and (2) first choice in purchasing
tickets for major attractions from off-campus.
Spouses of these students may purchase an activity pass at the Ticket
Office for a non-refundable $25 a semester or $13 a summer term. When a student withdraws from BYU-Idaho, the
Activity Pass and privileges for the student and spouse will be cancelled. Part-time as well as full-time students have access to the
use of the Physical Education building, Library, and other facilities on
campus. Spouses may have access to P.E.
facilities by purchasing a pass at the P.E. office for $5 a semester. MONTHLY FINANCIAL STATEMENTS Statements will be mailed at the beginning of each month to
students who have amounts owing or on deposit. Statements will be mailed to the students’ current address. If a student wishes to have this statement
mailed home or to a different address, contact the Accounting Office, 130
Kimball, 208-496-1050. Students need
not wait for their monthly statements to view amounts owing or on deposit. This information can be viewed at any time
on http://www.byui.edu/accountingoffice. STUDENTS SHOULD NOT RELY UPON MONTHLY STATEMENTS TO REMIND
THEM OF THE PAYMENT DEADLINES for Tuition and Fees, Insurance,
Campus Housing, or Campus Meals. By the
time these statements are received, deadlines may have already past. Also, if a student does not receive a
monthly statement, he or she is not relieved from making the required payments
by the deadlines listed in this catalog. Students can view the current status
of their personal account at the University at any time on the home page,
http://www.byui.edu/accountingoffice.
PAYMENTS All payments must be made in U.S. currency and be received
by Brigham Young University-Idaho by the deadline dates. Payments may be made in
person at the Cashiers Office in the Kimball Building or by mail to BYU-Idaho,
Cashiers Office, Rexburg, ID 83460-1625.
If paying by mail, allow enough time for the mail to get to the Cashiers
Office. Send either a check or money
order. Do not send cash by mail. Payments may also be made with a bank debit or credit card
either in person at the Cashiers, on the BYU-Idaho home page
http://www.byui.edu/accountingoffice, over the automated phone system for the total
amount (208-496-1006), or by calling 208-496-1080. Direct any questions concerning personal accounts to the
Accounting Office, either in person or by calling 208-496-1050. Advance Payments Payments may be made in advance, either in one amount or in
several installments, which will enable the student to meet payment deadlines
without having to pay the entire amount in one lump sum. If a student decides not to attend after
making advanced payments, the full amount will be refunded after deducting any
debts the student may owe the University. Please note that scholarships and other
financial aid do not become available until the first day of classes. Scholarships and Grants BYU-Idaho scholarships and grants will be posted to the
student’s account on the first day of classes of each semester or summer
term. Scholarships and grants from
non-BYU-Idaho sources will be credited as they are received. Federal Financial Aid Approved Pell Grants and Stafford Loans are available on the
first day of each semester or term. However, Pell Grants will be delayed until
classes have actually started for the specified minimum credits. In these cases, the students should plan on
paying Tuition and Fees by the deadline in order to avoid the Late Payment
Charge. A partial Pell can be obtained
by visiting the Financial Aid Office. Before the Tuition Payment Deadline, students should go to
the Cashiers Office to: (1) apply the Financial Aid in their personal accounts
to cover Tuition, Fees, and other debts, and (2) access any funds left after
debts are paid. If this is not done
during the first week of each semester or term, the Financial Aid in the
student’s account will be automatically used to pay Tuition, Fees, and other
debts authorized by the student.
Students may then go to the Cashiers Office at any time to obtain the
balance of their Financial Aid. Before Financial Aid will be given to a student, a Title
IV Authorization form must be submitted stating whether the student gives
authorization to BYU-Idaho to use these funds to pay for all debts owed to the
school or just for Tuition, Fees, and Campus Housing and Meals. This decision will remain in force as long
as the student has continuing student status OR until the student goes into the
Accounting Office and changes the authorization. This form may be completed on the home page
(www.byui.edu/accountingoffice), at the Cashiers
window, or submitted to the Accounting Office. Dishonored (bad) Checks Appropriate
late charges will be assessed when a dishonored check has been used to pay
tuition and other charges. Check cashing privileges may also be terminated. A
return check charge of $10 will also be assessed for each dishonored check. Delinquent Accounts If
a student fails to meet financial obligations such as unpaid fees, fines, loans, housing, returned checks, loss of
property or breakage, the following recourse may be taken by the
University:
The
above steps may be taken by the Director of Accounting Services without further
notice if a satisfactory arrangement is not made after the student has once
been notified regarding his or her financial responsibility. REFUND POLICIES & PROCEDURES There are NO REFUNDS for Tuition and Fees after the
Registration Deadline unless the student officially withdraws from
BYU-Idaho. Students will be charged for
the classes for which they are registered until officially withdrawn from
school, even though they may not have been attending the classes or the classes
have not started. At the Registration Deadline, each student will be charged
for the registered number of credits(including audited classes). All registered classes will be added
together in determining the tuition to be charged, even if some of the classes
have not started. At this time students
have purchased their places in the registered classes, and there will be NO
REFUND given unless a student completely withdraws from school. Students may come into the Accounting Office before
withdrawing from school to see how the withdrawal will affect them financially. Computation of Tuition Refunds The following charges will be made to withdrawing students: 1. If a student withdraws prior to the first
day of the semester, there will be no charge. The Registration Deposit will be applied to any outstanding debts
and the balance mailed to the student when he loses his Continuing Student
Status. 2. If a student withdraws on or after the first day of classes and prior to the Registration Deadline, there will be a $60 processing fee. The Registration Deposit will be applied to the processing fee. 3. If
withdrawal takes place after the Registration Deadline, the student will
be charged a $60 processing fee plus an adjusted tuition amount based
upon calendar days from the first day of the semester until the official
withdrawal date. The amount previously
charged for tuition at the beginning of the semester or term will be adjusted
to reflect this new amount. After the
semester or term is sixty percent completed, the tuition amount will not be
adjusted, and there will be no refund of tuition. Approximately one percent per calendar day for the semester (two
percent for second block students) will be used.
Federal Title IV Financial Aid Students
who have received Federal financial aid and plan When
a student receives Title IV funds (Pell Grant, Stafford and PLUS Loans) to
attend BYU-Idaho and subsequently withdraws from school, Federal law and
regulations require the computation of the total unearned amount of the
financial AND the amount unearned by the institution for tuition, fees, campus
housing/meals, and returned books. The difference between these two is the
amount which the student will owe to the government. The earned and unearned
amounts are calculated by dividing the total calendar days of the term into the
number of days up to the withdrawal date. After sixty percent of the term is
past, the full amount of the financial aid is considered Earned. The
institutional Unearned portion of the financial aid will be applied first to
any loans and then to any amount owing on the Pell Grant. Housing
and Meal Contracts Refunds will be processed when the contract is terminated
and will be computed according to the terms of the contract. Student Insurance Student insurance is non-refundable after the Insurance
Waiver Deadline. Class and Related Fees These fees are non-refundable after the Registration
Deadline unless authorized by the instructor. Application of Refunds If payments exceed the adjusted charges for tuition and fees
and other charges, the overpayment or refund will be credited (1) to outstanding
debts owing by the student to BYU-Idaho, (2) to any debt owing to the
government for Pell Grants, and (3) to school scholarships or grants awarded to
the student during that semester or term.
If a balance remains, it will be mailed to the student within thirty
days of the withdrawal. STUDENT
APPEAL PROCEDURES If a student feels that his or her financial questions or
problems have not been adequately resolved in the Accounting Office, they
should then visit with the Director of Accounting (130 Kimball). If the problem persists because of
extraordinary circumstances, a student may appeal to the Director of Financial
Services (290 Kimball). STUDENT MEDICAL INSURANCE Brigham Young University-Idaho requires that all students
admitted as matriculating students be covered in the Rexburg area by health and
accident insurance. Therefore, each
student who registers as a matriculating student is automatically charged for
the Brigham Young University-Idaho student insurance unless an Insurance
Waiver form has been previously submitted to the Accounting Office. Although Continuing Education and non-traditional students
will not be automatically enrolled, they may be eligible to buy insurance. They should contact the Accounting Office
before the deadline date of the first semester or term they might be
eligible. Additional information can be found in the BYU-Idaho Student Health Plan booklet,
on the home page http://www.byui.edu/accountingoffice,
or at the Accounting Office, 130 Kimball, 208-496-1039. This booklet will be mailed to all students
who are enrolled in the student insurance plan. Policy information as well as the status of any claims may be
viewed on the home page of Deseret Mutual Benefit Administrators (DMBA),
http://www.dmba.com. The following is a summary taken from the Student Health Plan booklet, which
contains the contractual agreement with DMBA for the BYU-Idaho student
insurance. This booklet takes
precedence over the summary in this catalog. Enrollment When students register for the first time, they are
automatically enrolled in the Student Health Plan. If a student has waived the student insurance and then coverage
under another insurance plan is terminated involuntarily during the year, he or
she should notify the Accounting Office within sixty days of the termination or
enroll on the BYU-Idaho home page (www.byuu.edu/accountingoffice) to enroll in
the BYU-Idaho insurance plan. Once enrolled in the BYU-Idaho plan, the insurance coverage
will continue until the student no longer has continuing student status, or
when a waiver is submitted before the deadline for each semester or term. This insurance coverage applies to
continuing students during their off-track semester; however, if a student has
a break between semesters longer than four months, coverage will be terminated. Student Insurance Waiver A STUDENT MAY HAVE THE BYU-IDAHO INSURANCE WAIVED if (1) he
or she is covered in the Rexburg area
by another health and accident insurance plan, AND (2) a completed Insurance
Waiver Form is submitted to the Accounting Office BEFORE the deadline listed
below. These forms are mailed to new
students in their registration packets.
They may also be picked up in the Accounting Office or completed on the
BYU-Idaho home page http://www.byui.edu/accountingoffice. The BYU-Idaho insurance cannot be waived
after the following deadlines.
Once the insurance has been waived, the student will not be
charged for insurance in subsequent registration periods while a continuing student,
unless the Accounting Office is informed that the student is no longer covered
by private insurance. It is the
student’s responsibility to inform the Accounting Office or enroll at
http://www.byu.edu/accountingoffice as soon as the private insurance coverage
terminates. Students will not
automatically have BYU-Idaho’s insurance if private insurance is cancelled. Insurance Waiver During Breaks from School If a student has private insurance coverage at home during an
off-track break from school, he or she may waive the BYU-Idaho insurance during
this period up to four months. When a
student returns to school, the
BYU-Idaho insurance will be reinstated.
This Away-From-Campus-Insurance Waiver form is available in the
Accounting Office and can also be completed on the home page,
http://www.byui.edu/accountingoffice.
This must be completed by the deadline date of the semester or term for
which the student will be absent from school. Student Dependents Insurance Students may enroll their dependents in the Student Health
Plan if the student is also enrolled in the Student Health Plan. Enrollment MUST take place (1) during the
first week of the student’s attendance,
or (2) during the open enrollment period (first week of Fall Semester),
or (3) within sixty days of the termination of other private insurance, or (4)
within 60 days of the acquiring of a new dependent (marriage, birth, or
adoption). Once enrolled, the dependent’s
insurance will continue until the student is no longer enrolled or the student
cancels the coverage. Contact the
Accounting Office for more details at 130 Kimball or call 208-496-1039. Students are advised to talk to the
insurance enrollment clerk in the Accounting Office as soon as possible before
the deadline dates. Insurance Payment Deadlines Insurance payments are due at the beginning of each semester
or summer term for which the student (and dependents) are enrolled. The deadlines for insurance payments are the
same as tuition and fees. Reference the
Tuition Payment Deadlines section above. Cancellation of Insurance The Student Health Plan Insurance will be automatically
cancelled at the end of the semester or term in which a student withdraws from
school and when the student no longer has continuing student status. If a student does not plan on returning to
school for the subsequent semester or term, he or she should notify the Accounting Office so that the insurance can be
cancelled or the extended insurance option made available to the student. A student may cancel or waive the insurance at the beginning
of each semester or summer term by submitting a completed Student Insurance
Waiver form to the Accounting Office before the deadline. Insurance Coverage Period Students and their dependents
will be covered from the time of enrollment until the insurance is waived or
cancelled (see above). This coverage
continues through the semester and term breaks from school as long as the break
is not longer than one semester, unless the student submits an Insurance Waiver
form for the break (see above). Payment
is due at the beginning of the semester or term of the absence. Student Health Plan Insurance Coverage The BYU-Idaho Student Health Plan requires that the student
or spouse first go to the Student Health Center (SHC). The low cost of the insurance is due to the
use of the Student Health Center. If
the SHC is unable to care for the patient, the insured student or spouse will
be given a referral to a local physician.
If the SHC is closed and an emergency occurs, the student or spouse may
go to the Madison Memorial Hospital emergency room, the Community Care Center,
or Plaza Urgent Care Center. If
follow-up visits are required, the student or spouse should first contact DMBA
insurance company for authorization before receiving additional care outside of
the SHC. The Student Health Center is not equipped to provide care
for children. Therefore, children
should be taken directly to an outside physician and no referral is required. Insurance covers eighty percent
of costs (with DMBA contracted providers) above the co-payable portion for each
visit. The co-payment is $5 at the
Student Health Center, $25 outside the Center with a referral, $100 outside the
Center without a referral, or $200 per admission if hospitalized. Prescriptions and dental work are not
included. However, all
students receive a discount on all prescriptions purchased at the pharmacy in
the Student Health Center. Prescriptions and costs for visits to the Student Health
Center not covered by this insurance may be charged to the student’s personal
account at the University. Payment is
due the end of the month following the visit or charge. Students not covered under the student
insurance are responsible to submit any claims to their insurance company. |