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Registrar's Office
The
Registrar's Office processes all student records after the student has been
accepted by the Admissions Office. Registration, graduation, and the handling
and dispersing of all forms that affect student records are processed by the
Registrar's Office. Transcripts are posted here and mailed out upon written
request from the student. POLICIES
Transcripts
Requests Transcripts
of your academic record cannot be ordered over the telephone nor by e-mail. You
can come to the Registrar's Office and present your photo ID to request a
transcript in person. If you are requesting a transcript by mail or fax, the
following information must be included: Full name and all names used while
attending Brigham Young University-Idaho, your U.S. Social Security Number, or
the Brigham Young University-Idaho ID number, date of birth, your dates of
attendance, your current mailing address, and the address where the transcript
is to be mailed. Your request must include your signature. The Registrar's
Office fax number is (208) 496-1035 or your request may be made via the
Registration System http://www.byui.edu/ Full-Time
Student Status Students
must be registered for 12 credit hours to be considered full-time. Full-time
status is required for International students, for full Pell Grant awards,
Stafford Student Loans, SLS, PLUS, private scholarships, on-campus employment,
health insurance coverage, Social Security benefits, full Veterans' benefits,
running for student government offices and fulfilling major appointive offices
in student government. The full-time equivalency for Block/Summer Term
registration is 6 credit hours. Attendance
and Absence From Class Students
are responsible for class attendance. No absences, whether approved by the
University for participation in University-sponsored activities or necessitated
by sickness or other personal emergencies, are "excused" in the sense
that the student is relieved from work assigned or carried out by the class
during the absence. To ensure continuity, students must make up work missed. In
most cases, repeated absences will result in a lower grade or a failure. Academic
Honesty To
be in compliance with the Brigham Young University-Idaho Code of Honor,
students are expected to be honest in all academic work and to help others
fulfill the same responsibility. One serious form of academic dishonesty is
plagiarism, i.e., presenting another person's writing or ideas as if they were
one's own. Most writing required at Brigham Young University-Idaho will consist
of the student's own composition. To avoid plagiarizing, care must be taken to
accurately identify and credit information that is not original with the
student. Minor
offenses will result in an "F" on the exam or assignment. It may also
be necessary to repeat the work and still receive a reduced grade for the
course. Major offenses involving premeditated cheating will result in an
"F" for the course and action by the Dean of Students Office such as
probation or dismissal from school. Some offenses may also have legal
implications. Accused
students will always have the right to know the specific charge, hear the
evidence and have an appropriate hearing, if needed. Adding
and Dropping Classes Changes
in registration after classes start can be done using the touch-tone phone or
the Internet registration systems. If you wish to add a class that is full, you
need to contact the instructor of the class and the instructor will add you if
they have space. The student is responsible for dropping his or her own
classes. A fee of $5 per drop will be assessed, if appropriate. Instructor-Initiated
Drop Policy Students
in Audition Courses. In courses requiring an audition, the
Instructor will initiate a drop for those students not selected. These
administrative drops will be processed without penalty and must be filed by the
Instructor with the Registrar's Office no later than the tenth class day of the
semester. Students who do not attend the first two class meetings.
Students in high-demand courses, i.e., English, Religion, etc., who do not
attend the first two class meetings, (or first evening class meeting), may be
dropped by the Instructor and replaced with another student. In some instances,
such action may jeopardize financial aid or health insurance eligibility. In
such cases, Brigham Young University-Idaho assumes no responsibility. The
Instructor should drop the students from class by accessing the students
schedule on the computer. Students
who have attended at least one class period are not subject to this policy.
Students who have registered but have no intention of successfully completing a
course should officially drop the course rather than risking an "F"
by assuming the Instructor will process an administrative drop. Ultimately,
it is the students responsibility to drop his/her own class using the
touch-tone or Internet registration systems. Withdrawal
From School Beginning
the first day of classes, any student who drops all classes to a zero credit
level will be considered withdrawn from the University. Students who drop al classes with only audit
classes remaining will be considered as withdrawn students.
The Registrar’s Office will notify the Admissions Office of exceptions to be considered for the next term or semester. Students with medical reasons for withdrawal must present physician documentation of their need to withdrawal. This statement must include an anticipated date of return to be eligible for deferral to future semesters within a one-year period. If
you do not meet the above non-academic criteria and desire to return the next
semester, you must submit an “Enrollment Deferment.” Otherwise, your enrollment
status will discontinue and you will be required to re-apply. To defer
enrollment without reapplying, the following conditions must be met.
NOTE:
This deferment is for one semester only. You must re-enroll at the university
in your assigned track semester immediately following your absences Students
who plan to interrupt their studies for more than one semester should contact
the Admissions Office for appropriate re-application materials. Students
leaving to serve LDS missions should ask the Admissions Office for an “LDS
Missionary Admission Deferment Application.” Students
who withdraw from Brigham Young University-Idaho after the Last Day to Withdraw
from School Without Receiving Grades Earned, will have grades recorded on their
academic record. Exceptions
to College Policy Students
wishing to appeal any Brigham Young University-Idaho academic policy must
submit a petition to the Exceptions to College Policy Committee through the
Registrar's Office. These exceptions may include dropping classes or
withdrawing from school after published deadlines. Only Brigham Young
University-Idaho policies can be appealed; Federal guidelines and/or
requirements cannot be appealed through this Committee. ACADEMIC
STANDARDS Probation,
Suspension, Re-Admission, and Dismissal Your
academic standing at Brigham Young University-Idaho is determined by two
measures of your work. One is your GPA (grade point average) and the other is
the satisfactory progress toward graduation you make in completing those
courses for which you have registered.
Grades are considered to be either "progress" grades or
"non-progress" grades. "Progress" grades are in the D- to A
range; "non-progress" grades are F and W. Satisfactory
Academic Standing You
are making satisfactory academic progress when your cumulative GPA is 2.0 or
above and when more than 75 percent of your final grades in your most recent
semester are "progress" grades. The 75 percent policy is tracked only
for full time (12 or more credits) students; it is not tracked for Second Block
students or non-track Summer School Term students. Academic
Probation You
will be placed on academic probation when your cumulative GPA, (including
transfer courses) is between 1.00 and 1.99 or when your progress is below 75
percent in your most recent semester. If,
while on probation, you complete the next semester/term with a 2.0 or better
(calculated on 12 earned semester credits/6 credits for block/6 credits for the
Summer Terms), but do not raise your cumulative GPA to a 2.0 or better, you
will continue on probation rather than being placed on suspension. You will be
removed from probation only when your cumulative GPA reaches 2.0 or better. When
you are placed on probation, you should contact your faculty advisor
immediately. It is also recommended that you take advantage of the resources in
the Study Skills Lab, Reading Lab, Writing Center and Tutoring Center. You
should also plan to repeat those courses in which you received a D or an F
grade. If
you are receiving university or federal financial aid, check with the Financial
Aid Office to see if you are still eligible. If you have an on-campus job,
check with the Student Employment Office to see if you are still eligible. Academic
Suspension One
or more of three situations will cause you to be placed on academic suspension:
Suspended
students are denied continued enrollment at Brigham Young University-Idaho.
Therefore, if you are suspended and desire to return to Brigham Young
University-Idaho, you must meet the provisions for re-admission as explained
below. If
you have pre-registered and/or paid any tuition for a subsequent semester/term,
you must withdraw from school and arrange for a tuition refund. Re-Admission
After
being placed on academic suspension, two conditions for re-admission must be
met:
Academic
Dismissal Students
who have been academically suspended from BYU-Idaho for a second time are
usually placed on academic dismissal. Your academic history will be carefully
reviewed by the Academic Standards Committee, and school officials may
determine that you have exhausted your opportunities to study and progress
academically at BYU-Idaho. If you wish to continue your formal education, you
will need to seek other options. CREDITS
AND GRADES Credits
Earned Credits
may be earned and recorded at BYU-Idaho in accordance with the following
provisions:
80-Credit
Hour Limit for Associate Degree The
maximum number of credits students may earn and remain at BYU-Idaho is 80
credit hours for an Associate Degree.
Students wishing to continue at BYU-Idaho must justify exceeding the
80-credit limit through a petition submitted to the Academic Standards
Committee. Exceptions are automatically
made for students majoring in Nursing, Interior Design, and the Paramedicine
programs. Special
Examinations Permission
to earn credit by special examination must be obtained from the Department
Chair involved. Application for credit by special examination may be made
through the Registrar's Office. Advanced
Placement Policy Students
who complete an Advanced Placement course in high school and receive a grade of
3, 4, or 5 on the corresponding College Advanced Placement Examination may be
granted up to 6 semester credits in that subject (see below). Advanced
Placement Policy Students
who complete an Advanced Placement course in high school and receive a grade of
3, 4 or 5 on the corresponding College Advanced Placement Examination may be
granted up to 6 semester credits in that subject (see below).
*Will
show as a repeat if both sections were passed **If
both language and literature have been taken and passed, they will receive 6
credits of ENG 120 (generic) College
Level Examination Program (CLEP) Students
may receive university credit for CLEP exam as specified on the approved list
in the Testing Center. To receive credit, a student must score a minimum of 61
on the English general exam, 50 on the other general exam (with the exception
of Math) and 50 on subject exam. Earned credit hours will be posted as CLEP
credit with a "P" grade. Such credit may not be converted to a letter
grade or correlated with an existing Brigham Young University-Idaho course. NOTE:
BYU will not accept CLEP scores below 61. Students intending to transfer credit
by examination should check with potential institutions for specific
credit-by-exam transfer policies. Vertical
Credit Subject
to Department Chair approval, students who have earned a grade of “C” or better
in a class taken at Brigham Young University-Idaho for which there are
prerequisite course(s) they have not taken, may be given credit and a “Pass”
grade for the prerequisite course(s). To apply, students must consult with the
appropriate Department Chair. If he or she approves, an application may be
picked up at the Registrars Office where a credit fee will be assessed. The fee
is $15 for 0.5 to 3.0 credits, with an additional $5 per credit. Although
vertical credit counts toward total credit requirements for graduation, no
grade is given for GPA computation. Grading
System Grades
are determined by each Instructor based upon an evaluation of all assigned and
completed course work. Classroom/laboratory participation, mastery of subject
matter and promise of continuing success in sequential courses in related
fields are all valuable criteria used to evaluate progress. ·
"A" is an honor grade indicating superior achievement. ·
"B" is an honor grade indicating
commendable achievement. ·
"C" indicates satisfactory
achievement. ·
"D" indicates substandard progress and
insufficient evidence of ability to succeed in sequential courses. ·
"W" indicates a withdrawal from the
class. However, if the class is dropped during the first ten class days of a
semester, the first six class days of second block, or the first four class
days of a summer term, no annotation will be made on the permanent academic
record. ·
“UW” indicates an unofficial withdrawal which is
given to student who meets the following criteria: Did not complete proper
withdrawal procedures; Has record of non-attendance or attendance and stopped;
Did not complete any work, tests, or class-related assignments after attendance
ceased; Record of non-attendance did not initiate after last date to drop class
without grade earned. The “UW” is
calculated into the GPA as a failing grade (0.0) grade value. ·
"F" indicates a failure to master
pertinent information or skills. ·
“I” is a conditional grade. NOTE:
The following table indicates each grade variant at Brigham Young
University-Idaho with its equivalent grade points:
Incomplete
Grades An
incomplete grade (“I” grade) is a conditional grade only granted under the
following circumstances:
Fees
and special instructions are available at the Registrar’’s Office. Audit
Policy Tuition
for audit classes is assessed on the same basis as for credit classes. Students may not change class status from
audit to credit after the deadline has passed for adding classes. Departments
have the right to refuse to allow audit students to occupy class space. Any audit block must be reported by the
Department Chair to the Registrar’s Office prior to the beginning of
registration for each semester. Students
who audit a class are not responsible for attendance, daily preparations or
examinations, and no grade is reported or recorded on the permanent
record. An “I” grade may not be made up
by repeating the class as an audit. Registered
students who drop all credit classes and only have audit class(es) remaining
are considered withdrawn from the University effective the latest drop date of
the non-audit class(es). Students will
need to re-apply through the Admissions Office for the next semester. Compliance with deadlines is required,
unless a deferment is obtained. Pass/Fail
Classes Brigham
Young University-Idaho offers a limited number of "Pass/Fail"
classes. Students in these classes receive no letter grade; instead, they
either pass or fail depending on whether or not they have met the class
criteria. All pass credits count toward graduation, but are not included in GPA
calculations. Amounts
of Credit Per Term Sixteen
credit hours per semester are recommended for full time students. Twenty-one
credit hours is the recommended maximum. After advisor approval, students may
take more than 21 credits per semester or over 10 credits per block/summer
term. Half credits are charged the same as one full credit. Class
Periods Regular
semester class periods last fifty minutes. Regular semester laboratory periods
run either two or three hours. Three hours of laboratory work or two hours
laboratory work and one hour outside preparation per week are required for one
semester credit hour. Repeating
Classes Some
courses at Brigham Young University-Idaho are repeatable for credit (ie.,
100-level classes and internship). However, most classes cannot be repeated
without losing the credit earned the first time the course was taken. For
example, if a student takes REL 121 one semester and receives a passing grade,
and takes the same course again in a later semester, the student will earn only
two credits, not four. Students
may repeat classes in the following ways: ·
Repeat at Brigham Young University-Idaho classes
taken at Brigham Young University-Idaho. ·
Repeat at Brigham Young University-Idaho classes
taken at another college. (A statement of equivalency must be supplied by the
appropriate Brigham Young University-Idaho department chairman.) NOTE:
When a class has been repeated, the grade used to calculate the GPA is the last
grade earned and not the better of the two grades. NOTE:
When planning to repeat a class at Brigham Young University-Idaho that was
taken at another college, students intending to transfer should be sure the
transfer school will accept the repeated class. Academic
Renewal Under
certain circumstances, Brigham Young University-Idaho allows students to
petition for academic renewal. If approved, this eliminates previous poor
academic work, either at Brigham Young University-Idaho or elsewhere, from the
student academic record. Before petitioning for academic renewal, the following
conditions must be met:
If
academic renewal is approved, the permanent academic record is annotated to
indicate that no work taken during the disregarded semester(s), even if
satisfactory, shall be applied toward graduation requirements. All work remains
on the records, however, to ensure a true and accurate academic history. This
policy may not be used for individual courses. Students intending to transfer
to another institution should also be aware that this policy may not be
accepted. Academic
renewal may be applied only once during an academic career at Brigham Young
University-Idaho. GPA
Requirements Students
must be making satisfactory academic progress (2.0 GPA) to represent the school
in extracurricular activities. Credit
Requirements To
be eligible for various benefits, honors and activities, students must be
enrolled in the hours indicated: •
14 semester credits (and a 3.7 GPA) --
Honor Roll. •
12 semester credits -- Brigham Young
University-Idaho scholarships, full Veterans benefits, full Pell Grants,
selected loans and grants, campus employment, athletic competition, Social
Security benefits, running for student government offices or fulfilling major
appointive offices in student government, health insurance coverage,
international students, Stafford Student Loans, and SLS and PLUS loans. •
9˝ semester credits -- student
activity privileges and student voting. One-Time
Registration Beginning
Fall Semester 2002, the following changes will be implemented regarding block
registration: ·
There will no longer be a separate application
for students who come on the block. ·
There will no longer be a separate registration
time for students coming in on the block. ·
Students will register by credit level for all
classes offered during a semester regardless of the starting time for the
class. ·
Students may still initiate their studies in
October or March, but will apply and register at the same time as the other
students. Such students will be
classified as full-time if they take six or more credits on the block. ·
Academic deadlines will be coordinated with the
start/stop dates of each class. ·
There will be no financial reimbursement if a
student drops below a full-time load during the semester, unless there is a
complete withdrawal from all classes. · Registration will be as follows:
Verifications A
verification is proof of enrollment. It
shows the student’s personal information with name, date of birth, address,
current dates of attendance and history of attendance. It also shows which track they were accepted,
if they have applied for graduation or if they have graduated. It is used for insurance purposes, loan
deferments, scholarships, employers, government and legal offices, etc. The
Registrar’s Office receives requests through letters, phone calls, in person,
e-mails and faxes. A student’s name,
Social Security Number (or Student ID Number), address where to send or fax
numbers are required. Verification of
student information such as attendance dates/degrees can be given
verbally. Many companies also want the
insured’s name and group number entered on the verification. GPA
verifications need to be in writing with the student’s signature on them
because of FERPA privacy laws.
Presentation of student identification at the Registrar’s Office is
required. All
verifications other than verbal are signed by the Registrar and stamped with
the seal of the University. Registration
and Payment Deadlines The
following deadlines are important for students to keep in mind. Refer to the school Catalog and Class
Schedules for specific dates for each semester. Remember that payments must be in the Cashier’s Office by the
deadline date:
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