Frequently Asked Questions

Please refer to this page to quickly answer any question you may have about creating media.


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Frequently Asked Questions


Q.

Where/how do I receive approval for my poster, web ads, flier, etc.?

All channels for advertising are approved through the Advertising and Marketing office in Biddulph 317. All initial designs must be approved by being submitted with the On-campus Marketing Approval Submission Form.

For more information on specific approval processes, please visit www.byui.edu/branding/get-approved



Q.

How can I get a digital stamp for my poster?

Digital stamps are used in place of the physical approval stamp that is given in our office and is required for all 11x17 posters and table tents on-campus. When sending in your poster or table tent for submission, you may request a digital approval stamp to be sent back. Providing the date of the event in your email content is helpful.



Q.

Can the advertising and marketing team place the digital stamp on my poster for me?

Although the Advertising and Marketing office team is anxious to help facilitate quick approvals, the approval stamp should be placed by the designer or office responsible for the design.



Q.

Where do I need to print my media?

There is no required place of printing for on-campus advertisements. Students frequently use the Express Print & Copy and other printing shops on-campus, but there are several printing stores in Rexburg that are available for your use.



Q.

Where can I get help creating my design for an ad on-campus?

The Advertising and Marketing office is eager to assist in all aspects of on-campus advertising. However, we are not a content creation office and encourage students and on-campus departments to create their designs. We are available for assistance with the templates, but also recommend visiting the Student Technology Center on-campus for assistance in becoming familiar with the Adobe Creative Suite and other design skills. Designers can also be hired through the MarComm Co-op.



Q.

Can I create my design in another program?

Certainly. We encourage students and on-campus departments to create their designs in the program with which they're most familiar. However, we ask that the final step in design creation be to place your design into the BYU-Idaho template - ensuring accurate size and required details for approval.



Q.

I want to use a web ad to advertise my group/society on-campus, but don't have a website or URL. Can I still post a web ad to the BYUI.edu webstie?

The current purpose of a web ad is to help groups and organizations drive traffic to a website with additional information. The software we use to install and post the web ads will not allow a web ad to be on display without a URL attached to it. If your group/society has a 'parent department' (e.g., Outdoor Activities is under the umbrella of Student Activities) it is acceptable to use the URL for that parent department. You can also use URL's for Facebook pages and other non-byui.edu pages.



Q.

How do I get my poster into one of the large kiosks around campus or in the MC Display cases?

The Advertising & Marketing office schedules and installs kiosk posters on-campus and also schedules MC posters for display. Calling the Advertising & Marketing office at 208-496-3110 is the easiest way to get scheduled. Emails to branding@byui.edu are also acceptable.



Q.

Where am I allowed to put up normal posters on-campus?

The best way to determine where posters are approved for display is by reviewing our location card document or visiting this link: www.byui.edu/branding/planning-and-approvals/posters. It contains basic information on where and how to display posters, as well as additional useful information.



Q.

How can I pass out fliers or put up posters for the company that I work for in town?

BYU-Idaho's policy does not allow outside entities to advertise on-campus except through the Scroll. For information about advertising in the Scroll and other recruiting options, visit the External Advertisers page.  If you would like more information on this policy or feel that you could possibly be an exception, you are welcome to contact the Advertising & Marketing office.



Q.

How do I get my ad displayed on the TV's around campus?

For information about using the TV's on-campus or the Campus Video Network (CVN) vist www.byui.edu/branding/planning-and-approvals/cvn.  Submit your CVN ad using the On-campus Marketing Approval Submission Form. 



Q.

How do I get my group/society ads into the official emails sent out by the school?

Emails from the school are sent out twice a week. The University sends out the Advisory on Tuesdays for administrative noticies and sends the Feed on Thursdays for events and promotions. However, groups and societies are limited in advertising. Groups and societies can advertise to recruit new members, but they are asked not to advertise their events or guest speakers outside of their membership. However, events or groups that are a part of Student Activities are allowed to advertise campus wide.



Q.

What happens to posters that are on display past their approval date?

The Advertising & Marketing team works with the custodial department on-campus to remove any outdated posters to make room for new incoming media. If you'd like to keep your posters from being thrown away you must take them down prior to the approval date stamp.



Q.

What do I do if I want to keep my kiosk posters after the event has happened/date has passed? What is required on my poster in order for it to be approved?

The Advertising & Marketing team will typically contact the department that the kiosks belong to. When you receive the call that your kiosk has been taken down, you may come to the Advertising & Marketing Office in Biddulph Hall Room 317 to pick it up.



Q.

What is required on my poster in order for it to be approved?

The technical requirements for poster approval are accurate sizing (a normal poster dimension is 11x17 with horizontal options) and the BYU-Idaho logo box. The BYU-Idaho templates make these requirements easy to adhere to by already being accurate size, including the black bar, and having rulers that direct placement for the department logo. Visit www.byui.edu/branding/planning-and-approvals/posters for latest requirements.



Q.

What are the different requirements for IBC?

IBC groups are required to use the IBC logo instead of the BYU-Idaho logo box on its advertising. The IBC logo and other useful information can be found on the IBC Resource Webpage.