BYU-Idaho

PURCHASING

SUPPLIERS GUIDE

Revised February 2008

 

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PURCHASING WELCOMES YOU TO

BRIGHAM YOUNG UNIVERISTY-IDAHO

 

Purchasing Department Authority

 

BYU-Idaho departments may contact suppliers to determine specifications and are authorized to commit funds up to $1,000. However, no commitments are to be made by department personnel beyond that amount. University policy stipulates that unauthorized purchase commitments are the responsibility of the individual making the purchase and not the responsibility of BYU-Idaho. Therefore, we urge you not to act on any request in excess of $1,000 without a valid purchase order number issued by the Purchasing Department.

 

Mission Statement

 

"The mission of BYU-Idaho Purchasing is to provide high-quality procurement service to all colleges and departments in a cost effective, timely, efficient manner, while maintaining high standards of integrity.

 

 

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FIVE IMPORTANT CONSIDERATIONS

 

When considering a new supplier, BYU-Idaho considers five topics to be important. Your attention to them will help establish a meaningful fussiness relationship with us.

 

Price

 

 

Quality

 

 

Service

 

 

Performance

 

 

Value

 

 

 

 

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HOURS AND ADDRESSES

 

 

Business Hours

Monday through Friday (except legal holiday and designated university functions):

8:00 am - 5:00 pm

 

 

Delivery Hours

Monday through Friday (except legal holidays and designated university functions):

8:00 a.m. - 12:00 p.m.

1:00 p.m. - 5:00 p.m.

 

 

Vendor Visits

Representatives are welcome to visit our office anytime during office hours. Since we are regularly on campus with requesters, appointments are encouraged.

 

 

Receiving Address

BYU-Idaho

Stores and Receiving

Attn: P.O. #R-________

525 S. Center

Rexburg, ID 83460-8015

 

 

Invoicing Address

BYU-Idaho

Accounts Payable

Attn: P.O. #R-________

KIM 130

Rexburg, ID 83460-1620

 

 

Purchasing Address

BYU-Idaho

Purchasing & Travel Department

ASB 111

Rexburg, ID 83460-8010

 

 

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PURCHASING VALUES

 

BYU-Idaho Imperatives

 

• 1. We must raise substantially the quality of every aspect of the experience our students have.
• 2. We must make a BYU-Idaho education available to more of the young people of the Church.
• 3. We must lower the relative cost of education.

 

Integrity/Review/Compare/Update

 

We subscribe to the following national Association of Educational Buyers Code of Ethics:

 

1.     Give first consideration to the objectives and policies of my institution

• 1. Strive to obtain the maximum value for each dollar of expenditure.
• 2. Decline personal gifts or gratuities.
• 3. Grant all competitive suppliers equal consideration insofar as state or federal statute and institutional policy permit.
• 4. Conduct business with potential and current suppliers in an atmosphere of good faith, devoid of intentional misrepresentation.
• 5. Demand honesty in sales representation whether offered through the medium of a verbal or written statement, and advertisement, or a sample of the product.
• 6. Receive consent of originator of proprietary ideas and designs before using them for competitive purchasing purposes.
• 7. Make every reasonable effort to negotiate an equitable and mutually agreeable settlement of any controversy with a supplier; and/or be willing to submit any major controversies to arbitration or other third party review, insofar as the established polices of my institution permit.
• 8. Accord a prompt and courteous reception insofar as conditions permit to all who call on legitimate business missions.
• 9. Cooperate with trade, industrial and professional associations, and with governmental and private agencies for the purposes of promoting and developing sound business methods.
• 10. Foster fair, ethical and legal trade practices.
• 11. Counsel and cooperate with NAEP members and promote a spirit of unity and a keen interest in professional growth among them.

 

Innovation

 

We are constantly looking for ways to improve our procedures and methods. We also appreciate suggestions made by suppliers which lead to more efficient purchasing decisions. The value of significant effort expended by a sales representative in our behalf is always carefully considered when decisions to purchase materials and services are made.

 

 

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Parking:

 

Parking is available on the North & West of the Auxiliary Services Building. Thirty minute parking can be found in limited quantities in most lots around campus.  Temporary parking permits are available at the Kimball or in the office of purchasing.

 

E-mail

purchasing@byui.edu

 

Website

www.byui.edu

 

Competition Required

Generally, orders require competition or justification for lack thereof. All purchases require the establishment of fair and reasonable pricing. Final discretionary authority rests with the Purchasing Department on what level of competition is required.

 

Invoices

Invoices should be sent directly to Accounts Payable, referencing the appropriate purchase order number.

 

 

Please call us if you have questions. Our general information number is 208-496-2310. Thank you for your interest in doing business with BYU-Idaho.