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Introduction

   

EXPORTING EMAILS

  • For various reasons you may want to export a copy of your emails. One method of doing this is through IMAP. IMAP downloads emails from the server to an e-mail client like Outlook Express or G-Mail.
  • Another method is to download to download a copy to your computer's hard drive, in the case that your account becomes unavailable. (Student accounts are deleted approximately a year after the last semester you attended BYU-Idaho), If you have not downloaded messages to your hard drive, you will not have access to these emails.  

  

  

How to move/copy an email account from one mailbox to another.

 

 

  •   In outlook 2007, go to "File" and click "Import and Export"

Import

 

  •   First you want to export your mailbox that you will not need any more into a file in your documents or somewhere else. Click "Export to a file" and click "Next".

Import

 

  •   Select "Personal Folder File (.pst)" Click "Next"

import

 

  •   In this page select the folder that you want to export. Ex. You want to move the inbox to another mailbox, or you want to move the calendar, notes, journal or the contacts to another mailbox.  Do not forget to click the box "Include subfolders". Select what you want to move and click "Next"

import

 

  •   This page tells you where your inbox will be when you export it. Careful, you want to make sure to see where the folder is going to be saved so you know where to retrieve it when you need it later to import it to another mailbox!!! You can also select where you want to export the file. Click browse and you can p0ut the file that you are exporting to "My Documents, My Computer, USB, etc." Click "Allow duplicate....." Hit "Finish"

import

 

  •   You can name the file so you know where to find it and what the name is. You can also put a password for it if you want to be secure. It is not necessary because once you save it you will import it into you other mailbox and you can delete the file after. Leave the password box empty for now. Click "OK"

import

 

Import a file that was exported, to a mailbox in your email account.

  • Open outlook and click "File" and "Import and Export"

import

 

  •   Click "Import from another program or file" and then click "Next"

import

 

  • Scroll down a little and select "Personal Folder File (.pst). Then click "Next"

import

 

  • Click "Allow duplicates to be created". On the box "File to Import" click Browse to find the place where you exported the file from the beginning of this process. (If this does not make sense, see the beginning of the document.) Find the file that you exported from the other email and then click "Next"

import

 

  •   Now select the place where you want to put your exported folder. Click where it says: "Import items into the same folder in:" Choose from the drop down list and see the options.  Do not forget to select "Include subfolders". Also select where you want to put you exported file for example, you want them in "My inbox", or "Deleted items". Click "Finish"

import

 

 

Opening Export.pst Files

 

 

  • You can open up this folder in Microsoft Office 2007 on any computer

Opening Export files

 

 

Opening Export Files

 

 

 

  • Find your backup mailbox file below your regular accounts in the navigation bar on the left.

Opening Export Files